Administrative Officer (Rolling Intake)

About EY Malaysia

Ernst & Young Global Limited, trade name EY, is a multinational professional services partnership headquartered in London, England. With a presence in over 150 countries, EY is one of the largest professional services networks in the world and is considered one of the Big Four accounting firms along with Deloitte, KPMG, and PricewaterhouseCoopers.

Your role

As an Administrative Officer, you will provide comprehensive, quality administrative and support services within the Brand, Marketing and Communications (BMC) department. You’ll need to ensure smooth and efficient running of the department in all administrative matters.

Main responsibilities

• You will be responsible for providing administrative support within BMC. The tasks involved include:
  • Handling calls
  • Processing accounts, invoices, and credit notes
  • Handling of correspondence, expenses and leave verification
  • Office coordination
  • Booking of meeting rooms, arranging for refreshment and projectors
  • Providing support to BMC team in organizing activities and events
  • Updating the department database and calendar
  • Handling EY merchandise
  • Handling EY corporate t-shirt orders and distribution
  • Travel arrangements i.e., flight, hotel (upon request)

Training & development

For this position, EY offers: 

• Continuous learning: You’ll develop the mindset and skills to navigate whatever comes next.
• Success as defined by you: We’ll provide the tools and flexibility, so you can make a meaningful impact, your way.
• Transformative leadership: We’ll give you the insights, coaching and confidence to be the leader the world needs.
• Diverse and inclusive culture: You’ll be embraced for who you are and empowered to use your voice to help others find theirs.

Career progression

EY promises you personalized career development where you can build a career as unique as you are, with the global scale, support, inclusive culture, and technology to become the best version of you. EY Tech MBA, for instance, is offered in association with Hult International Business School and is the first-ever fully accredited corporate MBA that is available regardless of role or position and entirely for free to all EY employees in over 150 countries. (source:ey.com)

Work-life balance

The working hours at EY Malaysia can vary but regularly, the standard working hours are Monday to Friday, from 08:30 AM to 05:30 PM. It's true that you will lead a busy life when you choose to work at one of the Big 4, but with good time-management skills, work-life balance can be better. Besides, EY now is committed to being an inclusive employer and is happy to consider flexible working arrangements (FWA), as needed, guided by their FWA Policy.

Company culture

Most of the EY employees who left reviews online stated that this company is indeed a good place to work with a nice environment, friendly & helpful colleagues, and a decent community. 

About you

Interested in this position? To apply, at least you must meet the qualifications that EY is looking for as below:

• At least Diploma in Business Administration / Management, or a related field
• Experience in administrative support or equivalent
• Fresh graduate is encouraged to apply

Skills & attributes to success

• Strong organizational skills
• Drive to excel professionally, and to guide and motivate others
• Good written and verbal communication skills
• Dedicated, innovative, resourceful, team player and able to work under pressure
• Foster an efficient, innovative and team-oriented work environment

Additional qualifications

• Highly motivated individuals with excellent problem-solving skills and the ability to prioritize shifting workloads in a rapidly changing industry.
• An effective communicator, you’ll be a confident leader equipped with strong people management skills and a genuine passion to make things happen in a dynamic organization. If you’re ready to take on a wide range of responsibilities and are committed to seeking out new ways to make a difference, this role is for you.

How to apply

To apply to this position, simply click the button "Apply on employer site" on this page. We will direct you to EY Malaysia's official link for this vacancy. Make sure that you have read all of the requirements mentioned above.